Thank you for exhibiting at the 2023 SAAGNY Summer Showcase.
As you can see, we’ve moved to a new venue and we are incredibly excited for a new level of energy.
Here's everything you'll need to know to make this year's show a success!
SET UP TIME
Set up begins at 7:00 am on Tuesday, June 13th. You are not permitted to drop off your display materials or begin set-up prior to this time. All exhibits must be set-up by 10:00 am - there will be a mandatory exhibitor briefing on show policies and procedures beginning at 10:00 am in the Landmark Hall. The show floor opens to distributors and end-users at 10:30 am and closes at 3:00 pm. You are not permitted to break down prior to 3:00 pm.
LOAD-IN and LOAD-OUT
Load-in and load-out at the TWA Hotel is extremely easy. Drive your car to the PARTY sign in the valet area to unload your car. (Last entrance as you pull into the Valet area). Follow the SAAGNY Summer Show signs to the 3 elevators to the event center. Once in the event center, there is an elevator to the right. There is also an oversized staircase if you wish to carry your belongings. At the end of the show, you can do the same thing in reverse - you pack up, take your belongings to the front door and return to the valet area. When you park, you will be sent a text message. This is your receipt and how you request your car from the valet. Make sure to request your car by 2:45 pm so it is ready to go when you are packed up.
EXHIBITOR NAME BADGES
Please register your exhibitor personnel in advance so your name badges will be waiting for you when you arrive. It is the fastest way to check-in! Please email firstname.lastname@example.org to add personal to your exhibitor registration.
Electricity is available at an additional fee of $150 per 20 amp outlet. Please email email@example.com if you need electricity and did not order it upon registration.
SHIPPING TO THE HOTEL
If you need to ship anything to the TWA Hotel, please complete the shipping form here and send back to the SAAGNY office: firstname.lastname@example.org. Any charges incurred by shipping to the hotel, must be paid the morning of the event.
We are offering multiple opportunities for exhibitors to get more recognition at the event.
Night Before Networking event at the Sunken Lounge Sponsorship: $500
Your company logo will be displayed at the event in our semi-private area and included in our digital marketing. Limited number of spaces available.
Lunch Sponsorship: $1,250
Your company logo will be displayed at each of the 5 rooms and included in our digital marketing. Limited number of spaces available.
End User Departure Bag Donation: No Charge
All end users will be given a Thank You bag on their departure. Products will be selected on a first come, first served basis per product / category. Limited space available. Additional information will be sent if selected during the registration process or you can email email@example.com for more details.
First Class Products: No Charge
Show us your best! Products will be displayed at the entrance of the event for all attendees to see. Entry includes signage with product description, company name, and table number to drive traffic to your booth. Products will be selected on a first come, first served basis per product / category. Limited space available. Additional information will be sent if selected during the registration process or you can email firstname.lastname@example.org for more details.
The SAAGNY Summer Showcase is a client / end-user show. The following rules apply to all exhibitors:
Your direct contact information should not be distributed to any attendees (including distributors) and may not be given to client/end-users at any time. This includes items like line lists for our multiline reps, business cards for all exhibitors, etc. Please pay careful attention to your display materials to make sure you do not accidentally share your contact information.
You should only discuss pricing in coded / catalog terms. Even though you may know you are talking to a distributor, you may not know who is standing behind you that can hear your conversation. Please be very conscious of discussing net pricing with end-users. It has happened accidentally in the past and has put the end-users’ distributor in a very difficult position.
All attendees will be clearly identifiable. Clients/end-users will have yellow name badges. Distributors and end-users will also have different color lanyards. Client / end-user name badges will have only their first names plus a code for the distributor that invited them. Distributors will have their full name only on their badges.
All exhibitors will be given a supply of three-part carbonless Lead Retrieval forms. The top copy is to be returned to SAAGNY at the end of the show. The middle copy is for you to retain and the bottom copy is for the client to keep. Following the show, we will distribute SAAGNY’s copy to the distributor that invited that end-user. Please be sure to return the top copy to us so the distributor may follow up with their client.
There will be a mandatory meeting for all exhibitors at 10:00 am prior to the event.
Failure to follow the above guidelines may result in the removal of SAAGNY membership and banishment from future SAAGNY events.