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Virtual Admin/Sales Assistant PT leading to FT

AIA Effective Promos is a leading distributor of branded promotional products that was established in 1999. We are looking to hire a virtual admin/sales assistant to help with everyday tasks of promotional products distributorship.

The ideal candidate will have prior experience working in the Promotional Products industry. If not, we are willing to train the right person.


·        Must have self-discipline with ability to work virtually on their own & yet be productive.

·        Excellent organizational skills & detail orientated- Problem-solving skills, attention to detail and follow-up.

·        Comfortable communicating with clients, suppliers & team via inbound/outbound calls & emails

·       Be courteous when communicating & dealing with supply chain issues with our supplier partners.

·        Demonstrate the ability to multitask under pressure in a fast-paced, team environment

·        Knowledge of ESP online a plus

·        Quick learner to be trained on our order entry platform


·        Following up with vendors (ex: confirm receipt of order, checking to make sure confirmations for orders received are accurate, ensure proofs have been sent to us for approval when requested, & accuracy of ship dates/in hands dates are being met.

·        Data entry of orders, order processing etc with accuracy

·        Product sourcing & quotes on project basis when needed

·        Willing to attend virtual supplier meetings & Team meetings to gain a better knowledge of our company

·        Creative Mind is a PLUS as we like to do creative mail campaigns for prospects & clients

·        Familiarity with data entry such as excel to enter leads etc into a platform.

Must be willing to work M-F with set PT hours.

Compensation will be determined by experience & skills. Please email for consideration with your pay requirements.


Associate Account Executive

The Associate Account Executive is responsible for sales activities related to developing strategic relationships with major clients and driving category expansion in existing accounts via telephone, email and/or face to face client visits. This involves, but is not limited to: client contacts, presentations, quote generation, RFP response and other sales activities for their assigned accounts. Pre‐sales support functions include: product ideation, pricing, research, product information, building presentations, et cetera.

Reports To Manager of Sales Operations

Job Requirements

 Ability to adapt to change and perform in a fast‐paced environment

 Self‐motivated and clear idea of teamwork value

 Excellent project management, organizational, administrative, and follow up skills

 Strong ability to multi‐task

 Hands‐on attitude and continuous improvement mentality

 Proficient in Excel, Word, Outlook, SAGE, and ASI software packages

 Customer service, people, and results oriented

 Proactive attitude

Job Duties Will Include

 Develop and uncover net new lines of business for assigned accounts.

 Liaison for team; create bridge for discussions between vendor, client, accounts team and production

 Develop relationships with strategic vendor partners and maintain a specific number of appointments as outlined.

 Starting point for client opportunities and product ideation

 Sourcing and research of product

 Work closely with Import Department on overseas projects

 Manage compliance requirements for larger clients

 Prepare client presentations and quotes

 Attend vendor presentations for new product ideas and vendor sources

 Special projects as needed

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  This position is remote.

Please email cover letter and resume to Sue Hayashi.


Looking for a MultiLine Rep to help us grow!. Soxbay is a supplier of high quality custom knitted socks, ties and scarves made in Italy and Spain. Our offices are located in MA and we are looking for a rep working in the East Coast market that can help us achieve our sales goals. 

If you would like to work with us or learn more about our fantastic products please contact us at or 617- 942 -1664


We are Hiring!  Similar to a “beautiful turnkey move-in condition” home, I have a million dollar plus opportunity (literally) for a strategic sales person who is creative, thinks outside the box and loves to grow plus build relationships. 

Want a book of business immediately? (Once you have been trained up to the high standards of SS it will be plug and play with a company supplied full book of business). 

What makes you Creative and how do you think outside the box?

If interested please send me a short 30 second video on who you are and what makes you a perfect fit!  Plus your resume to:

Promotional products industry is a plus but not a must.


Promotional Production Coordinator

Located in Trevose, PA.


  • ·        Ensure all client orders / jobs are meeting all client expectations
  • ·        Prepare Pricing Request to Client/ Supplier
  • ·        Prepare and submit all necessary documentation for permissions to print
  • ·        Prepare Purchase Approval to the Supplier
  • ·        Prepare Confirmation of Job Specs to the Client
  • ·        Coordinate Proofing Process PDF (for promotional products)
  • ·        Prepare supporting documentation to assure proper billings
  • ·        Advise Accounting of invoicing procedure for the client, in order to custom invoice the client based on their needs and wants
  • ·        Complete discrepancy log when needed follow up with client / supplier, in order to clear up the discrepancy
  • ·        Maintain Database, CRMS to capture complete order history / activity
  • ·        Maintain the daily status report which is created by the Production Manager
  • ·        Responsible for coordinating mailings of order proofs, samples, and invoices
  • ·        Responsible for coordinating the delivery process of client orders
  • ·        Follow up on any committed items for client / supplier
  • ·        Continued Professional Development / Seminars
  • ·        Mandatory Task Management
  • ·        Coordinate day to day functions as related to order processes / procedures
  • ·        Manage workflow through customer / supplier calls, emails, diary notes and tasks
  • ·        Update Reports / Database
  • ·        Other duties may be assigned

Knowledge, Skills and Abilities

  • ·        Ability to work with diverse groups of people
  • ·        Ability to develop and maintain positive, professional relationships
  • ·        Ability to communicate effectively with staff, clients, and community members
  • ·        Knowledge of customer service
  • ·        Ability to remain calm in stressful situations
  • ·        Ability to effectively lead and command respect
  • ·        Ability to create and continue a positive and productive work environment
  • ·        Strong organizational skills and the ability to prioritize workload
  • ·        Ability to problem solve and Identify problem and solution
  • ·        Ability to multi-task

Minimum Requirements

  • ·        One to three years of office work experience
  • ·        One to three years customer service experience
  • ·        Strong working knowledge of all computer operations for example, excel, word, power point, outlook, etc.
  • ·        Strong organizational skills
  • ·        Strong analytical skills

Resumes should be sent to Tammy Freedman -

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The SAAGNY Job Board is a member only benefit and does not provide opportunities for non-members to post at this time. All job listings will remain active for up to 60 days.




96 Linwood Plaza, Ste 569

Fort Lee, NJ 07024

Phone: (914) 848-7369

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